In my previous post of this series, I showed you how to use the “text edits” tool to mark up changes in a PDF. Some production departments are afraid of this tool. (See the insightful and learned comments in the previous post.)
A colleague and I both freelance for the same publisher, but in different divisions. Each of us has double-checked with the production department(s) and been assured that we are not allowed to use the other’s method for marking up PDFs. This makes me sad, because my colleague speaks very highly of Acrobat’s text edit tools, and they look slick. I’d like to use them.
In a very old industry, implementing new tricks take patience.
The checklist solution
My colleague points out that Acrobat will provide a tidy list of every single mark and comment made in a document. It will even mark up the PDF with little number tags (like evidence markers) that correlate to the mark-up summary.
My colleague’s production department uses this list as a checklist of changes to be implemented. As a believer in The Checklist Manifesto, I think this practice is first rate. [Update: See "Using the PDF Markup Comments List" for instructions on another checklist method.]
If you read that menu, you can see there are several options for producing a checklist. Encourage your production department to see which method works best for them. You can even produce a summary yourself and send it with your transmittal.
PDF editing mark-up in Adobe Acrobat series:
Create a Checklist of Your PDF Mark-up in 2 Clicks
Making and importing custom PDF proofreader stamps (video demo)
Using the PDF Markup Comments List
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