Adrienne (scieditor)

Author's details

Name: Adrienne (scieditor)
Date registered: May 25, 2011


An editor of words, mostly those in instructional materials — and mostly on technical subjects such as science.

Latest posts

  1. LOTW Oct 25–31 — October 31, 2014
  2. Tips for Word’s Reviewing Pane and Comments — October 30, 2014
  3. Essential Tech for the Editor’s Office — October 29, 2014
  4. Best Practices for the Structure of Social Media Posts — October 28, 2014
  5. 7 Ways to Get Style Sheet Buy-in — October 27, 2014

Most commented posts

  1. Productivity Rates in Editing — 13 comments
  2. Basic PDF Mark-Up for Copy Editors and Proofreaders — 14 comments
  3. How to Find Freelance Editing Work — 10 comments
  4. Thinking of a Career in Editing? — 9 comments
  5. Things I wish I had known when I started freelancing — 7 comments

Author's posts listings

Oct 31

LOTW Oct 25–31

This week’s roundup of scary internet stuff for publications people and science types (lots of science this time):

Tweet this post.


  • invention of the equals sign — someone had to
  • the difficulty in catching your own typos
  • the future of the book
  • why ebooks don’t cost less (7 on that one!)
  • suggestions for outlining what you want to write

And the sciency stuff:

  • funny true facts about animals
  • the pangolin, one of my fav creatures
  • TED vids about each element in the periodic table
  • how to interpret research right
  • colours of blood, explained
  • milk and mortality (it ain’t happy news, unless it suits you)

Read the rest of this entry »


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Oct 30

Tips for Word’s Reviewing Pane and Comments

Two tech tips for you today, for working with Word’s tracked changes. One relating to comment balloons, and the other for simplifying the reviewing pane to reduce your stress level while simultaneously boosting your confidence.

graphic summary of keyboard shortcuts to insert a new Comment in Word and return to the main document



And here is something you can do to relieve the stress of seeing just how many changes are marked up in your document.



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Oct 29

Essential Tech for the Editor’s Office

Baby with a laptopTweet this quote.A shopping list of essential technology for the modern editor’s office, today, in my Canadian, Eh? column at This expands on last week’s post about “essential” stationery.


Link to my columns on



Photo by Paul Inkles used under CC BY-2.0 license. 


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Oct 28

Best Practices for the Structure of Social Media Posts

Place the Five Ws Above the Fold

Where does the social media post get cut off by a “read more” tag? Tweet this post.You want the what, when, where, who, and why to appear above that point — in that order.

This is no place for witty introductory text. Your online audience is skimming these social media feeds at lightning speed. They’re going to skip over your post that reads:

[Company], a leader in burying the lede and being ignorant of the medium, would like its misunderstood audience to know … read more.”

social media icons wearing grad caps


Beyond the Five Ws

Make use of the nuances of the various social media platforms: their tone and features such as events settings, links, and photos. Don’t risk looking like an ill-informed old-schooler trying to hang with the cool kids.

These are some of the sources on good communication practice that stand out in my memory:


Make Tweets Shorter

Leave room for the text that is automatically added to retweets, at least 5 characters plus your handle. For me, that means RT @scieditor: otherwise people have to fiddle with your wording to make it fit, and in this twitchy culture, they’re more likely to abandon the effort than to take the time.
Max tweet size = 120 characters to encourage sharing.

Why This Post?

I recently asked to forward my best practices for social media communication. While I haven’t kept a running summary of what I’ve learned from constant practice and study over the last 20 years, I’m pleased when people want to learn about this; it really is an interesting area.

For more on social media, check my series and Storify of others’ posts. I also recommend reading more on this blog, where I post advice and the best resources I find each week, many of them related to communication.


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Oct 27

7 Ways to Get Style Sheet Buy-in

one rubber duck out of line
Tweet this quote.Seven tactics you can use to get buy-in for house style, today in my How To column at

How do you get buy-in? Does it even matter? What are your negotiable style points and which will you defend to the top of the mountain?


Link to my columns on



Photo by John Morgan used under CC BY-2.0 license. 


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Oct 24

LOTW, Oct 18–24

It was a crazy week for most of us, it seems: too much work, many snafus, and no time to share what’s awesome. So, there’s just two publication-related links this week: using trademarked terms in your writing, and design principles (with TED talk).
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But there’s also winning the internets via book reviews (of a title consisting only of random numbers) and exploding a pumpkin with elastic bands.

I hope those help you laugh and regain some balance. Here’s toasting to Friday!



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Oct 23

Music to Edit By

photo of earphones on blue

Music can help or hinder your editing, get genre and source recommendations in my extra post on today. Plus, you won’t believe what I listen to.
Tweet this quote.


Link to my Canadian, Eh? column on



Photo by Fe Ilya used under CC BY-SA 2.0 license.


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Oct 23

Simple Hack to Paste New Images Into a PDF

Need to show the designer what the new image will be and where it should go? This quick demo shows you how to get a screen shot into a PDF using the stamp feature in the free Adobe Reader XI software. This process works in the paid Standard or Pro versions as well.

I’ve used this extensively this month as we’ve had to replace nearly every image in a textbook and I’ve had to paste-up the new selections from the photo researcher to communicate clearly.Tweet this quote.


Windows Users

If you are using Windows, you’ll have to look up the shortcut for taking a screen shot or snippet (and possibly download software), and you’ll use a different program to turn your screen shot into a PDF. The “creating and placing a stamp” part is the same.Photo drawing of cat hanging from umbrella in the sky

Photo by Parée, used under CC BY-SA 2.0 license.


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Oct 22

Editor’s Office Supply Essentials

Tweet this quote.

Get a printable, annotated shopping list of copy editing essentials in my Canadian, Eh? post today on Take it to the office manager to prove that you really do need those off-the-approved-list pens. Or, send her this handy Amazon list and she can just click “buy.”


Go, close your office door, and take a minute to recharge with this list.

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Oct 21

How to Pick the Right Editor for Your Project, a Printable Checklist

Why Editorial Fit is Very Important

Not only is writing personal, so it’s important that your editor gets you and you’ll enjoy working closely with her for the next several weeks (or months), but the right editor

  • understands your goal,
  • knows what the audience needs,
  • has the credentials and experience,
  • is compatible with you, and
  • can do the work according to your project schedule and budget.

Tweet this printable.

Print off this checklist and use it when you’re trying to pick an editor. There are other points to consider, and a place to write notes. Read the rest of this entry »


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