Category Archive: copy editing

Jul 08

Canadian Acronym Styling, Eh?

Tweet this post.How to (Canadian) style letters that are not full words: title case, lower case, spall caps, and period-ification of acronyms and initialisms. Today, in my Canadian, Eh? column at Copyediting.com. Read the rest of this entry »

Permanent link to this article: http://blog.catchthesun.net/2015/07/canadian-acronym-styling-eh/

Jul 01

Canadians Like Hyphens, Eh?

Tweet this post.The thorny world of hyphens in Canada: today, in my Canadian, Eh? column at Copyediting.com. Read the rest of this entry »

Permanent link to this article: http://blog.catchthesun.net/2015/07/canadians-like-hyphens-eh/

Jun 24

Canadianizing Texts

This post has been fixed now. A glitch in the system caused it to disappear from the host site.

Canadianization is a common cost-saving measure used on materials that were successful in a larger, foreign market. Today, I look at when and when not to Canadianize a text plus two common approaches to the task in my Canadian, Eh? column at Copyediting.com. Read the rest of this entry »

Permanent link to this article: http://blog.catchthesun.net/2015/06/canadianizing-texts/

Jun 15

Use Word’s Outline View to Check Document Flow

Do you follow that editing principle of “parading your topic sentences”? Today, in my How To column at Copyediting.com, learn about Word’s Outline View and how it can help with this task.

  • Visualize Heading Structure
  • Outline Tools on the Home Ribbon
  • Rearranging Content
  • Keyboard Shortcuts

Read the rest of this entry »

Permanent link to this article: http://blog.catchthesun.net/2015/06/use-words-outline-viwe-to-check-document-flow/

Jun 08

Word Tool to Check Document Structure

Visualize the structure of a complex document and navigate it too, using Word’s Document Map Pane. I explain how, today, in my How To column at Copyediting.com. Read the rest of this entry »

Permanent link to this article: http://blog.catchthesun.net/2015/06/word-tool-to-check-document-structure/

May 11

How to Preserve Voice (and Recognize it, Too)

Tweet this quote.“Preserve the author’s voice,” editors are commonly told. But what IS voice? How to recognize the author’s voice and preserve it when style guidelines allow. Today, in my How To column at Copyediting.com. Read the rest of this entry »

Permanent link to this article: http://blog.catchthesun.net/2015/05/how-to-preserve-voice-and-recognize-it-too/

May 06

Public Service Commission Style Guide

Tweet this quote.Take a glimpse at one of the freely available Canadian style guidesToday, in my Canadian, Eh? column at Copyediting.com. Read select points from the Public Service Commission of Canada (PSC) style guide used together with the PSC Glossary and The Canadian Style (also available free online: The Canadian Style) by departments within the PSC and any of their contractors.  Read the rest of this entry »

Permanent link to this article: http://blog.catchthesun.net/2015/05/public-service-commission-style-guide/

May 04

Learn to Assess Visuals

Some resources that will help you learn to assess visuals for their ability to communicate and their suitability to the medium. Today, in my How To column at Copyediting.com, so that you can meet the professional standards of Editors’ Canada: “Recognize when graphic elements must be edited to clearly and effectively convey the intended meaning.”

Get a printable, multi-stage checklist for editing visuals and even more resources to help you learn to assess visuals.

Read the rest of this entry »

Permanent link to this article: http://blog.catchthesun.net/2015/05/learn-to-assess-visuals/

Apr 29

Editing the Visuals, with ECE Editors

How are the word specialists (editors) supposed to know if a visual communicates its intended meaning? Advice from the contributors of ECE3 today — in my Canadian, Eh? column at Copyediting.com — on how to edit visuals to meet the professional standards of Editors’ Canada.

Get a printable, multi-stage checklist for editing visuals. Read the rest of this entry »

Permanent link to this article: http://blog.catchthesun.net/2015/04/editing-the-visuals-with-ece-editors/

Apr 28

Graph Guidelines

Graphs can quickly convey relationships and trends between and among data in ways that a data table or text narrative struggles to achieve.

Each type of graph has a purpose that it is best suited for.

Some have purposes they should never be used for.

Editors who know these principles can more effectively ensure that the graphs suit their intended purpose and fit scientific and mathematical standards for data communication.

This is a round-up of advice and resources explaining the best practices (and some pitfalls) for data presented in graph form.

 

Pitfalls of Graphs

  • Exaggerated scale (affects perception of line slope / change over time)
  • Scale doesn’t start at zero (affects perception of scale of change)
  • Type doesn’t suit data (implies relationships that don’t exist)

 

Types of Graphs and Their Best Uses

Type of Graph Best Uses
Linegraph line plot example Best Uses: Changes over time (or any continual measure, such as size)Poor Use: (example) Many people’s test results
Pie / circlepie chart example Best Uses: Compare parts of a wholePoor Use: Individual percentages or unrelated data, totals more than 100%
Barbar graph example Best Uses: Compare different groupsPoor Use: Changes over time
X-Y / scatterscatter plot (x-y graph) example Best Uses: Pattern in relationship between variables, with discrete data pointsPoor Use: Percentages
Areaarea graph example Best Uses: Compare changes in related groups within a categoryPoor Use: Unrealated categories

Variables

Dependent and independent variables and why the difference matters.

Resources

Editing by Design, Jan White, pp. 159–162, 168.

What each type of graph is used for.

Statistics Canada’s guidelines for graphs

 

Sources of samples: line graph author’s original, pie chartbar graphscatter plotarea chart

Permanent link to this article: http://blog.catchthesun.net/2015/04/graph-guidelines/

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