Category Archive: proofreading

Jul 28

How to Edit the VIP and Keep Your Job

funny close-up photo of a girl pouting, by Dan Foy used under CC BY-2.0 license

How to edit the VIP and keep your job. (Tweet this) Tips for treading lightly, today in my How To column at Copyediting.com.Link to my columns on Copyediting.com

 

Photo by Dan Foy used under CC BY-2.0 license.

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Permanent link to this article: http://blog.catchthesun.net/2014/07/how-to-edit-the-vip-and-keep-your-job/

Jul 21

How to Find Out What a Character Is in Word

Screen Shot of Word 11's reveal character formatting Mac

 

Need to get more than this from Word? Wondering what character that really is in your Word document? Has the writer used the proper degree symbol (°) or some hack like superscripting a lowercase o (o)? Today I present two macros to help you in my How To column at Copyediting.com.

 

Links from the post:

 

Link to my columns on Copyediting.com (Tweet this post by @scieditor)

 

Check these recent related posts:

 

Thanks to the anonymous commenter who asked this question on last week’s post about finding non-printing characters. It was an excellent prompt regarding a very useful thing for us technical editors to know.

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Permanent link to this article: http://blog.catchthesun.net/2014/07/how-to-find-out-what-a-character-is-in-word/

Jun 25

Checklist for Editing Captions

closeup photo of 3 mackerel fish

 

Captions are a weak link in the quality assurance chain, being something most people skim or skip while reviewing a document. This makes checking captions an easy way to earn your keep as a copy editor or proofreader. Today, in my Canadian, Eh? column at Copyediting.com, get a QA checklist for editing captions.

 

Link to my Canadian, Eh? column on Copyediting.com

 

Spoiler: the fish are anchovies. Jenny, the photographer, was kind enough to point out that this is correctly described in her caption and that the photo title just reflects a saying familiar to her. I hope she forgives me for using a writer’s “device” that suggests she made an error. Her photos are stunning, and I want to stay on her good side.

 

Photo by Jenny Downing used under CC BY-2.0 license.

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Permanent link to this article: http://blog.catchthesun.net/2014/06/checklist-for-editing-captions/

Jun 17

Stamps: Acrobat Tips for Proofreader’s Markup of PDFs

In my first post of the “marking up PDFs” series, I showed the many uses of stamps in Acrobat.stamp icon Adobe Acrobat Reader XI

Setting favourite stamps makes them available in above the other categories when you click the stamp icon.

Watch this screencast to see how to make a custom stamp and how to import stamps into the free Adobe (Acrobat) Reader XI.


View on YouTube

_____________

PDF editing mark-up in Adobe Acrobat series:

Basic PDF Mark-up for Copy Editors and Proofreaders

Key Mark-up Techniques for Proofreading PDFs

Edit Tools for Marking up PDFs

Create a Checklist of Your PDF Mark-up in 2 Clicks

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Permanent link to this article: http://blog.catchthesun.net/2014/06/stamps-acrobat-tips-for-proofreaders-markup-of-pdfs/

Jun 12

Mark up Title Corrections for Video Using PDF

Anything you can take a screen shot of can be marked up as a PDF. Here is a quick demo showing how to mark up corrections to titles (or captions) in a video. It uses the free Adobe Reader XI software.

Steps are written out below.


View on YouTube

 

Steps to create a PDF from a screen shot

  1. Launch the video / program or whatever.
  2. Pause the playback at the right moment.
  3. Take a screen shot (see tips below).
  4. Create PDF by opening the screen shot in your preferred viewer or pasting it into a Word document, then selecting “Save as PDF” or “print to PDF.”
  5. Open the PDF in Adobe Reader XI. (Make sure it opens in the program, and not within a web browser window.)

 

Ways to take a screen shot

  • [Mac] cmd + shift + 4 — drag crosshairs around selection to copy
  • [Mac] cmd + shift + 4, release, then spacebar — click on screen to copy whole thing
  • [iPad, iPhone] home button + power button — saves screen image to photo album
  • [PC] No idea. Google it.

 

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Permanent link to this article: http://blog.catchthesun.net/2014/06/mark-up-title-corrections-for-video-using-pdf/

Mar 26

Simperial weights — converting units of measure in Canada

bathroom scale

62 kg or 62,369 g

Though I’d much rather announce “I weigh 70 kg,” metric hasn’t entirely stuck in Canada. We use a simperial system that I’ve been writing about lately. An editor adapting a text needs to know when pounds should be used instead of kilograms. Converting weights, today on the Copyediting.com blog.

And yes, I do weigh more than the guy who took this photo, Daniel Oines, used under CC BY 2.0 license.

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Permanent link to this article: http://blog.catchthesun.net/2014/03/simperial-weights-converting-units-of-measure-in-canada/

Feb 18

Customize page numbers on a PDF using Adobe Acrobat 9, X, or XI

Acrobat page # customizationWhen your file doesn’t start on page 1, it is helpful to have the PDF show you the absolute page numbering, not the relative page number in that file. It’s particularly helpful for indexing and other page-number-sensitive markup that editors do.

Here’s one way to do it. (A video showing X and XI follows.)

You need the full Acrobat program to customize the page numbering on a PDF.

  • In Acrobat Pro 9, the setting is under Advanced > Document Processing > Number Pages.
  • In Acrobat Pro XI, open the Pages Thumbnails pane and right-click on one of the page thumbnails, or click the Options icon at the top of the pane (it looks like a bullet list). Select Number Pages… from the menu that pops up.

Acrobat Pro9 page # setting

Type the number of the first page in the “Start:” field.Acrobat Pro9 page # setting box

 

In the X and XI versions, it works as in this video tutorial.

In the Windows version of Acrobat, look under View > Page Navigation > Page menu item. On Windows, this shortcut is “Ctrl + Shift + N”; on Mac OS, it is “Cmd + Shift + N”. According to http://www.w3.org/TR/WCAG20-TECHS/PDF17

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Permanent link to this article: http://blog.catchthesun.net/2014/02/customize-page-numbers-on-a-pdf-using-adobe-acrobat-9-x-or-xi/

Jan 28

Checklists: saving your bacon and bringing it home too (podcast)

preflight Dave Wright reviews pre-flight checklist prior to take-off NASAChecklists are the focus of this episode, in which I expand on one of my posts from copyediting.com: explaining how checklists save your life every day, and how they can make your editing more accurate, efficient, and profitable.

Plus, another small glimpse behind the editing curtain wherein I have edited a book that made me cry — in a good way.

Press play below or go to Soundcloud to listen or download. 9 min Read the rest of this entry »

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Permanent link to this article: http://blog.catchthesun.net/2014/01/checklists-saving-your-bacon-and-bringing-it-home-too-podcast/

Dec 16

Spelling Wars—Why can’t Canadians simplify? (podcast)

woodleywonderworks_flickr:photos:wwworks:5243047628:Webster set out to simplify spelling when he wrote his American dictionary. Why do Canadians cling to complicated rules and single-letter distinctions like practice vs. practise?

 

In this episode, Adrienne expands on a post from copyediting.com in which she explores spelling choices in Canada, reads the dictionary, and dodges slings and arrows from her fellow wordsmiths.

7:19 min —

Press play below or subscribe to have this sent automatically to your podcatcher/ iTunes, or right-click to download the file.

 

Follow this link to instructions for subscribing to this podcast.

 

Are you with us or agin’ us? Leave  Leave your comments below, or join the discussion over on the Dameditors Facebook page.

 

Mentioned in this episode:

Original post: Practice vs Practise: Can’t we get along?

 

 

The image for this episode is by Woodley Wonderworks, used under CC BY 2.0 license.

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Permanent link to this article: http://blog.catchthesun.net/2013/12/spelling-wars-practice-practise/

Nov 05

Error Rates in Editing: What’s Your Save Percentage? (podcast)

http://www.flickr.com/photos/67161590@N03/7770622796/in/photolist-cQEtr7-8fhQti-7jqEPPIn this 5 min podcast I explore scientific evidence for what kind of error correction rate is humanly feasible. We’ll look at industry standards for copyeditors and proofreaders, too.

Press play below or go to Soundcloud to listen or download.

 

Mentioned in this podcast:

“The Mysterious Relationship: Authors and Their Editors” by Rosemary Shipton, in the 2011 compilation Editors, Scholars, and the Social Text.

Dr. Panko’s research on Human Error

Rich Adin: An American Copyeditor

Original blog post: Error Rates in Editing

Another post on error rates in books and what triggers a reprint: “How many errors trigger a reprint?” And the podcast version with extended content (8 min).

 

 

The photo is by Kris McGuire, used under CC by 2.0 license.

Listen here: as the podcast is migrated to the new server, this will be the new way to listen. Subscription update forthcoming.

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Permanent link to this article: http://blog.catchthesun.net/2013/11/podcast-error-rates-in-editing/

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