Category Archive: proofreading

Nov 20

QA Trick for File Names

I just discovered something so simple and effective that my jaw literally dropped. To proof file names (or create a list for transmittal):Tweet this post.

 

  1. Open your file browser (Finder or My Documents)
  2. Select all files (? + a)
  3. Copy using ? + c (ctrl + c for Windows users)
  4. Open a blank text file. Word will do.
  5. Paste using ? + v

screen capture of files selected in finder and pasted in Word

Presto. Now you have access to all of your usual copy editing tools. Run your macros, your spellcheck, your consistency checker. Just remember to turn on Track Changes so you can transcribe those fixes to the file names themselves.

Make the spellchecker work on the final word by ditching all the file extensions (.jpg, .doc, etc.). Just search for the file extension (with preceding period) and replace with nothing.

 

Why this Helps

Some products I edit are electronic. The files I transmit are the final ones that will be burned to a disk (old-school) or uploaded to a content management system (CMS). File names are as important as chapter titles. My check caught some transposed letters (typos). Win!

 

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Permanent link to this article: http://blog.catchthesun.net/2014/11/qa-trick-for-file-names/

Nov 13

A Colour Hack to Sharpen Your Editing Eyes

photo of printed text viewed through a blue ruler and a yellow rulerChanging the background colour of your document can trick your brain into seeing the words in a whole new way. People with reading disabilities (such as dyslexia) have had great success with this hack. To change the colour, you can use

Tweet this post.

  • a sheet of coloured acetate
  • coloured glasses
  • background colour of the onscreen doc
  • a coloured ruler

How a Ruler Can Trick Your Brain

Read the rest of this entry »

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Permanent link to this article: http://blog.catchthesun.net/2014/11/a-colour-hack-to-sharpen-your-editing-eyes/

Nov 06

Shortcut to Rotate Pages in a PDF

Those sideways PDF pages? Rotate in a click. Note that this rotates all pages in the PDF, and only temporarily. Just rotate them back when you’re done marking up the page.
graphic of keyboard shortcut to rotate a PDF page: command shift plus for clockwise and command shift minus for counterclockwise

 

To permanently rotate Read the rest of this entry »

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Permanent link to this article: http://blog.catchthesun.net/2014/11/shortcut-to-rotate-pages-in-a-pdf/

Oct 15

Proofreader’s Marks

headline marked up with some proofreaders' symbols

Tweet this quote.Proofreaders mark up printers’ proofs with symbols to indicate corrections that need to be made. The are by no means standard. A look at what Canadians use, today, in my Canadian, Eh? column at Copyediting.com.

Link to my Canadian, Eh? column on Copyediting.com

 

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Permanent link to this article: http://blog.catchthesun.net/2014/10/proofreaders-marks/

Jul 28

How to Edit the VIP and Keep Your Job

funny close-up photo of a girl pouting, by Dan Foy used under CC BY-2.0 license

How to edit the VIP and keep your job. (Tweet this) Tips for treading lightly, today in my How To column at Copyediting.com.Link to my columns on Copyediting.com

 

Photo by Dan Foy used under CC BY-2.0 license.

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Permanent link to this article: http://blog.catchthesun.net/2014/07/how-to-edit-the-vip-and-keep-your-job/

Jul 21

How to Find Out What a Character Is in Word

Screen Shot of Word 11's reveal character formatting Mac

 

Need to get more than this from Word? Wondering what character that really is in your Word document? Has the writer used the proper degree symbol (°) or some hack like superscripting a lowercase o (o)? Today I present two macros to help you in my How To column at Copyediting.com.

 

Links from the post:

 

Link to my columns on Copyediting.com (Tweet this post by @scieditor)

 

Check these recent related posts:

 

Thanks to the anonymous commenter who asked this question on last week’s post about finding non-printing characters. It was an excellent prompt regarding a very useful thing for us technical editors to know.

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Permanent link to this article: http://blog.catchthesun.net/2014/07/how-to-find-out-what-a-character-is-in-word/

Jun 25

Checklist for Editing Captions

closeup photo of 3 mackerel fish

 

Captions are a weak link in the quality assurance chain, being something most people skim or skip while reviewing a document. This makes checking captions an easy way to earn your keep as a copy editor or proofreader. Today, in my Canadian, Eh? column at Copyediting.com, get a QA checklist for editing captions.Tweet about this printable checklist.

Get a printable Checklist for Editing Captions here. Read the rest of this entry »

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Permanent link to this article: http://blog.catchthesun.net/2014/06/checklist-for-editing-captions/

Jun 17

Stamps: Acrobat Tips for Proofreader’s Markup of PDFs

In my first post of the “marking up PDFs” series, I showed the many uses of stamps in Acrobat.stamp icon Adobe Acrobat Reader XI

Setting favourite stamps makes them available in above the other categories when you click the stamp icon.

Watch this screencast to learn how to make a custom (proofreader’s) stamp and how to import stamps into the free Adobe (Acrobat) Reader XI. (Tweet this.)

_____________

PDF editing mark-up in Adobe Acrobat series:

Basic PDF Mark-up for Copy Editors and Proofreaders

Key Mark-up Techniques for Proofreading PDFs

Edit Tools for Marking up PDFs

Create a Checklist of Your PDF Mark-up in 2 Clicks

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Permanent link to this article: http://blog.catchthesun.net/2014/06/stamps-acrobat-tips-for-proofreaders-markup-of-pdfs/

Jun 12

Mark up Title Corrections for Video Using PDF

Anything you can take a screen shot of can be marked up as a PDF. Here is a quick demo showing how to mark up corrections to titles (or captions) in a video. It uses the free Adobe Reader XI software.

Steps are written out below.

 

Steps to create a PDF from a screen shot

  1. Launch the video / program or whatever.
  2. Pause the playback at the right moment.
  3. Take a screen shot (see tips below).
  4. Create PDF by opening the screen shot in your preferred viewer or pasting it into a Word document, then selecting “Save as PDF” or “print to PDF.”
  5. Open the PDF in Adobe Reader XI. (Make sure it opens in the program, and not within a web browser window.)

 

Ways to take a screen shot

  • [Mac] ⌘ + shift + 4 — drag crosshairs around selection to copy
  • [Mac] ⌘ + shift + 4, release, then spacebar — click on window to copy whole thing
  • [iPad, iPhone] home button + power button — saves screen image to photo album
  • [PC] No idea. Google it.

 

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Permanent link to this article: http://blog.catchthesun.net/2014/06/mark-up-title-corrections-for-video-using-pdf/

Apr 10

5 tips for editing your own work

photo of magnified eyeFive brain hacks for tricking yourself into seeing text with fresh eyes are covered in this episode, an adaptation of Adrienne’s post on copyediting.com. While originally written for editors, these tips can help writers editing their own writing too; they are ways to trick your eyes into seeing what is actually there rather than what your mind thinks should be there.

Press play below or subscribe to have this sent automatically to your podcatcher/ iTunes, or right-click to download the file. 6:35 min

Follow this link to instructions for subscribing to this podcast.

 

What do you do to see the words anew? Leave your comments below, or join the discussion over on the Dameditors Facebook page.

 

Mentioned in this episode:

Original post: 5 Ways to Refocus Your Editing Eye

First and second episodes: Error Rates in Editing: What’s Your Save Percentage? and How many errors trigger a book reprint? (Spoilers: data shows 95% is the best humanly possible and, secondly, precious few.)

Read more about using colour to spot typos.

 

 

 

 

Link to my Canadian, Eh? column on Copyediting.com

 

The image for this episode is by chrisbb, used under CC BY 2.0 license.

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Permanent link to this article: http://blog.catchthesun.net/2014/04/5-tips-for-editing-your-own-work/

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