Editing a PDF? List of keyboard shortcuts for
Category Archive: proofreading
Permanent link to this article: http://blog.catchthesun.net/2012/11/keyboard-shortcuts-for-proofreading-pdfs/
Updated Nov 4, 2012, new programs
Adobe Acrobat is the 747 of PDF tools, capable of doing things to a document that you have not dreamed of. But why should proofreaders shell out $449 USD for a 747 transport when they just want to go to the store and back?
There are several alternatives to the full Acrobat program for marking up a PDF. Programs such as Preview let you add notes and highlight words, but do not allow for pencil-type mark-up or the placement of stamps. Acrobat Reader now has the commenting and text editing tools (including drawing objects) that most editors of words need to use. (See the original posts for instruction on how to mark up proofreader’s corrections on PDFs.)
Permanent link to this article: http://blog.catchthesun.net/2012/06/software-for-pdf-markup/
When a client wants a proof (test print) proofread in a hurry, focus on the weakest links:
- titles – cover, spine, headers, footers, chapters, and sections
- sequential numbering in lists
- labels and headings on graphics, chart, and graphs
- first and last word of each paragraph (for omissions)
- spelling of your name – and the author’s, publisher’s, etc.
Working in a hurry is never fun. You know the work cannot be as good as you would like. Sometimes there isn’t even enough time to read every word.
Work can be fast, good, or cheap; never all three.
Rush work is a compliment, though. Even though the printer is waiting, the client wants to pay you for one last look.
What’s on your “proof in a hurry” checklist? What “weak links” have you identified in your field/product?
Permanent link to this article: http://blog.catchthesun.net/2012/05/proof-in-a-hurry/
Every now and then, someone asks me if there is a method to my editing. Do I go from “big picture” to “minutia,” for example.
No. It’s not usually that orderly. There is a lot of art to editing. Especially at the start of a project, I just read it, changing or making notes as I go.
However, when I’m well into a project, the editing needs become clearer – the problem spots more apparent – or the elements to check get longer, out comes my checklist.*
Copy editing and proofreading are a lot more amenable to systems than structural editing is.
Permanent link to this article: http://blog.catchthesun.net/2011/10/editing-strategies-checklists/
A style sheet is a record of style choices made as the editor works on a document. They are usually specific to a project or client.
What the bare bones of a style sheet should note.
My template or boilerplate style sheet includes
- dictionary preference and preference for first given spelling option,
- style guide preference,
- reading level,
- British or US punctuation (for commas and quotes), and
- number treatment.
Permanent link to this article: http://blog.catchthesun.net/2011/08/how-to-start-a-style-sheet/
I [Dawn] use Acrobat’s markup tools, but I don’t use the Summarize Comments function, and neither do the formatters I work with. I have to say it is a neat function and I appreciate Adrienne’s showing it to me.
What we use is the Show Comments List. You can open it by clicking the icon that looks like two speech bubbles on the left of your screen.
Permanent link to this article: http://blog.catchthesun.net/2011/07/using-the-pdf-markup-comments-list-one-user%e2%80%99s-experience/
(Archive share, updated.)
“How long will it take to edit this?”
The question comes up a lot. At first, estimating seems like a shot in the dark. The best bet is to do a few random pages and multiply your findings to take in the whole manuscript. Also, take 60 seconds to edit a sample and identify the most pressing changes that are needed. However…
Page per hour guidelines follow.
Permanent link to this article: http://blog.catchthesun.net/2011/07/productivity-rates-in-editing/
In my previous post of this series, I showed you how to use the “text edits” tool to mark up changes in a PDF. Some production departments are afraid of this tool. (See the insightful and learned comments in the previous post.)
A colleague and I both freelance for the same publisher, but in different divisions. Each of us has double-checked with the production department(s) and been assured that we are not allowed to use the other’s method for marking up PDFs. This makes me sad, because my colleague speaks very highly of Acrobat’s text edit tools, and they look slick. I’d like to use them.
In a very old industry, implementing new tricks take patience.
Permanent link to this article: http://blog.catchthesun.net/2011/07/create-a-checklist-of-your-pdf-mark-up-in-2-clicks/
Last post, I discussed using a stylus* or custom stamps to mark-up changes to PDF page proofs. In this post, I discuss two more key skills for copy editing and proofreading in Adobe Acrobat: changing the properties of objects and using text boxes.
OK, I’ll slip in a third skill: using the drawing tools such as rectangle, oval, polygon, and the pencil. In fact, let’s start there.
Permanent link to this article: http://blog.catchthesun.net/2011/06/key-mark-up-techniques-for-proofreading-pdfs/
[Update Jan 10, 2013: added demo video using Acrobat Reader XI]
I never see paper anymore. Manuscripts are developed in Word, much to my chagrin. When the book goes to layout, I get page proofs in PDF form. The mark-up I do is in Adobe Acrobat, which I love. I have a stylus, which I love. And my computer has a big-ass screen, search, and undo. Actual-size paper just cannot compete with that.
First, learn the traditional proofreader’s marks,
Permanent link to this article: http://blog.catchthesun.net/2011/05/basic-pdf-mark-up-for-copy-editors-and-proofreaders/