11 auto settings in MS Word to turn off before you edit—today, in my How To column at Copyediting.com.
Tag Archive: edit
Permanent link to this article: http://blog.catchthesun.net/2015/12/how-to-get-word-ready-for-editing/
Permanent link to this article: http://blog.catchthesun.net/2014/12/resolution-edit-the-client-list/
I espouse making routine copy editing changes silently; that is, without tracking them in Word. From editors, I hear a few common concerns about this:
- What if the client wants to see every little change?
- What if the edits introduced errors?
- What if we really want the client to know that we did all that work? Will invisible changes go unacknowledged and, in the end, unappreciated?
The idea of making changes silently came to me from Carol Fisher-Saller, one of the more prominent editors at University of Chicago press. I’m in good company on this point, and her post explains it well. But then again, she does call herself The Subversive Editor.
Permanent link to this article: http://blog.catchthesun.net/2014/06/the-argument-for-making-changes-silently-not-tracking-them/
Five brain hacks for tricking yourself into seeing text with fresh eyes are covered in this episode, an adaptation of my post on copyediting.com. While originally written for editors, these tips can help writers editing their own writing too; they are ways to trick your eyes into seeing what is actually there rather than what your mind thinks should be there.
Follow this link to instructions for subscribing to this podcast.
What do you do to see the words anew? Leave your comments below, or join the discussion over on the Dameditors Facebook page.
Mentioned in this episode:
Original post: 5 Ways to Refocus Your Editing Eye
First and second episodes: Error Rates in Editing: What’s Your Save Percentage? and How many errors trigger a book reprint? (Spoilers: data shows 95% is the best humanly possible and, secondly, precious few.)
Read more about using colour to spot typos.
The image for this episode is by chrisbb, used under CC BY 2.0 license.
Permanent link to this article: http://blog.catchthesun.net/2014/04/5-tips-for-editing-your-own-work/
I have good news for you — two bits of it, even!
- You can save money by doing a bit of editing yourself.
- You do not have to spend time cleaning up the formatting.
Follow the process below, and you’ll have a better grasp of your own work and save a bit on editing. Plus, you’ll probably spot some problems that had eluded you before.
What I want you to tell me about your work
- dictionary you prefer, or at least whether to use Canadian, US, or UK spelling
- style guide you prefer, or at least the intended market such as trade, news, academic journal, or website
- preferred spellings of any words, especially if you made them up (like hullova)
- abbreviations and acronyms used, and what they mean when spelled out fully
- names of all people and places in the piece, make sure they are spelled the way you want
- relationships among characters, such who the dad is and who he was married to first
- important attributes of characters, such as eye colour (if it comes up) and any other important details (such as “colour blind”)
- timeline, list pertinent events and dates in order
- map of place if fictitious
What I want you to do to your manuscript
Grab the checklist below and give your manuscript a once-over. I will still check these things during a copy edit, but the cleaner the manuscript is, the less it costs to edit. Time is money after all.
Permanent link to this article: http://blog.catchthesun.net/2014/03/get-your-manuscript-ready-for-the-editor/
guest post by Danielle Arbuckle
Every industry has its own language, and finance is no exception. Some people may think we use this language to confuse readers (i.e., investors) or, worse, to hide important information with our vague, technical wording. I don’t believe that. In my 10+ years as a financial writer and editor, I’ve found that most of the people I work with are simply very comfortable with the language of finance. We get so comfortable, in fact, that we forget that others may be confused by the words we use. So, I’ve put together this list of five phrases to avoid when writing for investors:
Permanent link to this article: http://blog.catchthesun.net/2013/04/writing-for-investors-avoid-these-five-phrases/
Every now and then, someone asks me if there is a method to my editing. Do I go from “big picture” to “minutia,” for example.
No. It’s not usually that orderly. There is a lot of art to editing. Especially at the start of a project, I just read it, changing or making notes as I go.
However, when I’m well into a project, the editing needs become clearer – the problem spots more apparent – or the elements to check get longer, out comes my checklist.*
Copy editing and proofreading are a lot more amenable to systems than structural editing is.
Permanent link to this article: http://blog.catchthesun.net/2011/10/editing-strategies-checklists/
A style sheet is a record of style choices made as the editor works on a document. They are usually specific to a project or client.
What the bare bones of a style sheet should note.
My template or boilerplate style sheet includes
- dictionary preference and preference for first given spelling option,
- style guide preference,
- reading level,
- British or US punctuation (for commas and quotes), and
- number treatment.
Permanent link to this article: http://blog.catchthesun.net/2011/08/how-to-start-a-style-sheet/
In my previous post of this series, I showed you how to use the “text edits” tool to mark up changes in a PDF. Some production departments are afraid of this tool. (See the insightful and learned comments in the previous post.)
A colleague and I both freelance for the same publisher, but in different divisions. Each of us has double-checked with the production department(s) and been assured that we are not allowed to use the other’s method for marking up PDFs. This makes me sad, because my colleague speaks very highly of Acrobat’s text edit tools, and they look slick. I’d like to use them.
In a very old industry, implementing new tricks take patience.
Permanent link to this article: http://blog.catchthesun.net/2011/07/create-a-checklist-of-your-pdf-mark-up-in-2-clicks/
In the previous post of this series, I discussed drawing tools, changing properties, and using text boxes to mark up PDFs using Acrobat. Finally, let’s visit Acrobat’s built-in text edit tools.
What the edit tools do
Basically, the text edit tools do electronic mark-up that mimics what line editors traditionally wrote in by hand. (Methods described in the last two posts.)
Permanent link to this article: http://blog.catchthesun.net/2011/06/edit-tools-for-marking-up-pdfs-in-acrobat/