Tag Archive: efficient

Jun 09

Multiple Monitors for Editing Efficiency

photo of 30ft screen at Li Ka Shing Institute auditorium

 

Why are multiple monitor screens more efficient? It might only take a few seconds to sort through the dozen windows open on your computer to find the one you want, but when you do that 5000 times a day…

Configurations, document distribution, and more today, on the How To column at Copyediting.com. No IT wizardry required.

What’s your setup?

I hope you’ll tell us, in the comments. And let us know how you tackled any hurdles, too.
Link to my columns on Copyediting.com

 

Photo by me CC BY-2.0.

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Permanent link to this article: http://blog.catchthesun.net/2014/06/multiple-monitors-for-editing-efficiency/

Jun 05

The argument for making changes silently, not tracking them

I espouse making routine copy editing changes silently; that is, without tracking them in Word. From editors, I hear a few common concerns about this:

 

  • What if the client wants to see every little change?
  • What if the edits introduced errors?
  • What if we really want the client to know that we did all that work? Will invisible changes go and unacknowledged, and, in the end, unappreciated?

 

sample of how tracked changes in MS Word quickly gets clutteredAbove all, do what works for you and for your client. There is room for many valid work styles among editors.

The idea of making changes silently came to me from Carol Fisher-Saller, one of the more prominent editors at University of Chicago press. I’m in good company on this point, and her post explains it well. But then again, she does call herself The Subversive Editor. Read the rest of this entry »

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Permanent link to this article: http://blog.catchthesun.net/2014/06/the-argument-for-making-changes-silently-not-tracking-them/

Apr 28

10 Ways to Navigate a Word Document

Baby with a laptopStill scrolling through a long document using the arrow key? Flying right past what it is you are looking for, getting a bad case of “clicker finger”? Try these 10 other ways to navigate a Word document using your mouse, keyboard shortcuts, and document elements. Today, in my How To column on Copyediting.com.
Link to my How To column on Copyediting.com

 

 

Photo by Paul Inkles used under CC BY-2.0 license.

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Permanent link to this article: http://blog.catchthesun.net/2014/04/10-ways-to-navigate-a-word-document/

Nov 15

Keyboard shortcuts for proofreading PDFs

Editing a PDF? List of keyboard shortcuts for

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Permanent link to this article: http://blog.catchthesun.net/2012/11/keyboard-shortcuts-for-proofreading-pdfs/

Sep 19

On-screen editing course starts Oct 30th, online

In fall 2012, I taught teaching 3 classes related to editing:

  • marketing for the freelance editor, half-day seminar in Ottawa
  • editing in the educational market, half-day seminar in Ottawa (all 3 dameditors)
  • on-screen editing, an online course presented in 4 parts — read below

Below are details people have been asking for about how the online course is run / structured. Links to the other two courses are found on the Training page.

 

 

This online course in editing on-screen is surprisingly low tech, so there are minimal technological barriers. Each of the 4 lessons is distributed to a closed croup of students by email once per week as either a PDF or a Word file.

Use drawing tools from the Comment & Markup toolbar to make proofreading marks a PDF in Adobe Acrobat Pro 9.

This nonsense sample shows how the built-in drawing and stamp tools can make proofreading marks on a PDF.

The EFA uses Yahoo groups for distribution and for the ensuing discussion that is encouraged. (I am preparing questions to stimulate discussion.)

Each week, a new lesson is uploaded. Students access the lessons and participate in discussion whenever it is convenient for them. The instructor will not be online 24/7, but will aim to respond in a timely manner.

Access to the course site (Yahoo Group) opens October 30th and closes on November 27th. The goal is to make the skills generic – so they can be used in a number of PDF editing platforms, Mac or PC, and any version of Word. Word IS required; no equivalents.

Each lessons includes these aspects, expanded on below:

  • written instructions
  • activities to check your learning along the way
  • links to video demos

Written instructions are kept to under 11 printed pages for each lesson. These are laid out with lots of white space, graphics, a table of contents, links to resources, and a self-assessment checklist.

Activities are designed so that it will be easy for the instructor to give feedback and guidance to students who want it; though no marks are assigned. Note that editing is neither taught not assessed in this course; it focusses on the technological skills alone. You can get a sneak peek of the demos (at 3x speed, mind you) in the video “trailer” made to promote the online course: http://youtu.be/ne5HfueFvfE

Videos are succinct and typically run under 2 minutes. Each video relates to a discrete part of the lesson; they show the editing in action on the screen, while the instructor narrates, describing what is happening. Video demos are identified by clickable icons in the written lesson; full URLs are provided in the resource notes at the end of each lesson. Videos are also available only to the closed group of students – via YouTube. Students can watch them any time, slow them down, speed them up, replay them, etc.

Lessons are designed to be completed in roughly 2 hours each. It depends on how much you like to practice, or if additional guidance is requested. You are encouraged to ask questions, since you are paying to access to the teacher!

Online classes run October 30th to November 20th. Presented by the Editorial Freelancers Association in the USA.

 

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Permanent link to this article: http://blog.catchthesun.net/2012/09/on-screen-editing-course-starts-oct-30th-online/

May 04

Proof in a Hurry

When a client wants a proof (test print) proofread in a hurry, focus on the weakest links:

  1. titles – cover, spine, headers, footers, chapters, and sections
  2. sequential numbering in lists
  3. labels and headings on graphics, chart, and graphs
  4. first and last word of each paragraph (for omissions)
  5. spelling of your name – and the author’s, publisher’s, etc.

Working in a hurry is never fun. You know the work cannot be as good as you would like. Sometimes there isn’t even enough time to read every word.

Work can be fast, good, or cheap; never all three.

Rush work is a compliment, though. Even though the printer is waiting, the client wants to pay you for one last look.

What’s on your “proof in a hurry” checklist? What “weak links” have you identified in your field/product?

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Permanent link to this article: http://blog.catchthesun.net/2012/05/proof-in-a-hurry/

Oct 06

Editing Strategies: Checklists

Checklists help ensure all elements are in place.

Every now and then, someone asks me if there is a method to my editing. Do I go from “big picture” to “minutia,” for example.

No. It’s not usually that orderly. There is a lot of art to editing. Especially at the start of a project, I just read it, changing or making notes as I go.

However, when I’m well into a project, the editing needs become clearer – the problem spots more apparent – or the elements to check get longer, out comes my checklist.*

Copy editing and proofreading are a lot more amenable to systems than structural editing is.

Below is my checklist from proofing pages on a recent project. Read the rest of this entry »

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Permanent link to this article: http://blog.catchthesun.net/2011/10/editing-strategies-checklists/

Aug 12

How to Start a Style Sheet

A style sheet is a record of style choices made as the editor works on a document. They are usually specific to a project or client.

What the bare bones of a style sheet should note.

My template or boilerplate style sheet includes

  • dictionary preference and preference for first given spelling option,
  • style guide preference,
  • reading level,
  • British or US punctuation (for commas and quotes), and
  • number treatment.

This style sheet is jotted on the back of an envelope because the job was tiny, at the final stage, and non-repeating.

Now, my boilerplate reflects the typical subject of my work and often includes notes on the treatment of Read the rest of this entry »

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Permanent link to this article: http://blog.catchthesun.net/2011/08/how-to-start-a-style-sheet/

Jul 26

Using the PDF Markup Comments List: One User’s Experience

I am very pleased to release the first guest post on this blog, by my colleague Dawn Hunter, a freelance editor and a multi award-winning author.

I [Dawn] use Acrobat’s markup tools, but I don’t use the Summarize Comments function, and neither do the formatters I work with. I have to say it is a neat function and I appreciate Adrienne’s showing it to me.

What we use is the Show Comments List. You can open it by clicking the icon that looks like two speech bubbles on the left of your screen.

The comment bubble on the left side of the screen will reveal the comment list pane below your PDF. 

Read the rest of this entry »

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Permanent link to this article: http://blog.catchthesun.net/2011/07/using-the-pdf-markup-comments-list-one-user%e2%80%99s-experience/

Jul 15

Productivity Rates in Editing

“How long will it take to edit this?”

By wwarby William Warby (CC BY 2.0)

 

The question comes up a lot. At first, estimating seems like a shot in the dark. The best bet is to do a few random pages and multiply your findings to take in the whole manuscript. Also, take 60 seconds to edit a sample and identify the most pressing changes that are needed. However…

 

Pages/words per hour guidelines follow.

 

Calculate time and cost in a click.

 

 

Read the rest of this entry »

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Permanent link to this article: http://blog.catchthesun.net/2011/07/productivity-rates-in-editing/

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