Tag Archive: tools

Jun 17

Stamps: Acrobat Tips for Proofreader’s Markup of PDFs

In my first post of the “marking up PDFs” series, I showed the many uses of stamps in Acrobat.stamp icon Adobe Acrobat Reader XI

Setting favourite stamps makes them available in above the other categories when you click the stamp icon.

Watch this screencast to learn how to make a custom (proofreader’s) stamp and how to import stamps into the free Adobe (Acrobat) Reader XI. (Tweet this.)


PDF editing mark-up in Adobe Acrobat series:

Basic PDF Mark-up for Copy Editors and Proofreaders

Key Mark-up Techniques for Proofreading PDFs

Edit Tools for Marking up PDFs

Create a Checklist of Your PDF Mark-up in 2 Clicks


Permanent link to this article: http://blog.catchthesun.net/2014/06/stamps-acrobat-tips-for-proofreaders-markup-of-pdfs/

Jun 12

Mark up Title Corrections for Video Using PDF

Anything you can take a screen shot of can be marked up as a PDF. Here is a quick demo showing how to mark up corrections to titles (or captions) in a video. It uses the free Adobe Reader XI software.

Steps are written out below.


Steps to create a PDF from a screen shot

  1. Launch the video / program or whatever.
  2. Pause the playback at the right moment.
  3. Take a screen shot (see tips below).
  4. Create PDF by opening the screen shot in your preferred viewer or pasting it into a Word document, then selecting “Save as PDF” or “print to PDF.”
  5. Open the PDF in Adobe Reader XI. (Make sure it opens in the program, and not within a web browser window.)


Ways to take a screen shot

  • [Mac] ⌘ + shift + 4 — drag crosshairs around selection to copy
  • [Mac] ⌘ + shift + 4, release, then spacebar — click on window to copy whole thing
  • [iPad, iPhone] home button + power button — saves screen image to photo album
  • [PC] No idea. Google it.



Permanent link to this article: http://blog.catchthesun.net/2014/06/mark-up-title-corrections-for-video-using-pdf/

Jun 09

Multiple Monitors for Editing Efficiency

photo of 30ft screen at Li Ka Shing Institute auditorium


Why are multiple monitor screens more efficient? It might only take a few seconds to sort through the dozen windows open on your computer to find the one you want, but when you do that 5000 times a day…

Configurations, document distribution, and more today, on the How To column at Copyediting.com. No IT wizardry required.

What’s your setup?

I hope you’ll tell us, in the comments. And let us know how you tackled any hurdles, too.
Link to my columns on Copyediting.com


Photo by me CC BY-2.0.


Permanent link to this article: http://blog.catchthesun.net/2014/06/multiple-monitors-for-editing-efficiency/

Jun 08

Intro to Advanced Acrobatics

This handout is from my presentation at the EAC 2014 conference. Get a printable PDF version here.

Mark up any file you can print to/save as PDF and absolutely anything you can take a screen shot of: website flash menus, apps, PowerPoint presentations, YouTube videos, and good old text manuscripts. You can do all of this with the free Adobe Reader XI that works on both Mac and Windows platforms.

Summary of Tools in Comment Panel

comment menu in Adobe Acrobat Reader XIDrawing Markups work like an electronic pencil.

Annotations mark up text much like Word’s Track Changes feature. Read the rest of this entry »


Permanent link to this article: http://blog.catchthesun.net/2014/06/intro-to-advanced-acrobatics/

Jun 05

The argument for making changes silently, not tracking them

I espouse making routine copy editing changes silently; that is, without tracking them in Word. From editors, I hear a few common concerns about this:


  • What if the client wants to see every little change?
  • What if the edits introduced errors?
  • What if we really want the client to know that we did all that work? Will invisible changes go and unacknowledged, and, in the end, unappreciated?


sample of how tracked changes in MS Word quickly gets clutteredAbove all, do what works for you and for your client. There is room for many valid work styles among editors.

The idea of making changes silently came to me from Carol Fisher-Saller, one of the more prominent editors at University of Chicago press. I’m in good company on this point, and her post explains it well. But then again, she does call herself The Subversive Editor. Read the rest of this entry »


Permanent link to this article: http://blog.catchthesun.net/2014/06/the-argument-for-making-changes-silently-not-tracking-them/

Jun 03

Software for Copy Editors and Proofreaders

kitten with laptop


A roundup of software for editorial pros appears today in my post for The Editors’ Weekly, the blog of the Editors’ Association of Canada. This post grew out of the writing I am doing for EAC, revising the next edition of Editing Canadian English. There will be a whole new section on software for editing at all stages of the process!

And here’s an interesting way to use Evernote — though it does seem more writerly than editorly. @IvaCheung explains. HT @ElizabethMacfie

See all my articles on The Editors’ Weekly.


Permanent link to this article: http://blog.catchthesun.net/2014/06/software-for-copy-editors-and-proofreaders/

May 09

Social Media Reviews for Freelance Editors

When I moved, I threw out 350 of the 500 business cards that I printed when I first set out as a freelancer, 14 years earlier. Social media is how I connect with people now; both to meet them and to find them again later. Next week, read my tips for using these effectively.

Here is where you should be hanging out online

social media icons on pastels



More in this series: strategies, definedreadings


Read the rest of this entry »


Permanent link to this article: http://blog.catchthesun.net/2014/05/social-media-reviews-for-freelance-editors/

Apr 10

5 tips for editing your own work

photo of magnified eyeFive brain hacks for tricking yourself into seeing text with fresh eyes are covered in this episode, an adaptation of Adrienne’s post on copyediting.com. While originally written for editors, these tips can help writers editing their own writing too; they are ways to trick your eyes into seeing what is actually there rather than what your mind thinks should be there.

Press play below or subscribe to have this sent automatically to your podcatcher/ iTunes, or right-click to download the file. 6:35 min

Follow this link to instructions for subscribing to this podcast.


What do you do to see the words anew? Leave your comments below, or join the discussion over on the Dameditors Facebook page.


Mentioned in this episode:

Original post: 5 Ways to Refocus Your Editing Eye

First and second episodes: Error Rates in Editing: What’s Your Save Percentage? and How many errors trigger a book reprint? (Spoilers: data shows 95% is the best humanly possible and, secondly, precious few.)

Read more about using colour to spot typos.





Link to my Canadian, Eh? column on Copyediting.com


The image for this episode is by chrisbb, used under CC BY 2.0 license.


Permanent link to this article: http://blog.catchthesun.net/2014/04/5-tips-for-editing-your-own-work/

Feb 05

Converting Measurements

measuring tapeThis week’s Canadian, Eh? column on Copyediting.com focusses on making conversions between imperial and metric, also known as SI which is short for scientific units in French. And this leads to a discussion of Canadians’ penchant for using SImperial: a mixture of metric and imperial.

Soft and hard conversions are also discussed.

copyediting contributor badge



Permanent link to this article: http://blog.catchthesun.net/2014/02/converting-measurements/

Sep 19

On-screen editing course starts Oct 30th, online

In fall 2012, I taught teaching 3 classes related to editing:

  • marketing for the freelance editor, half-day seminar in Ottawa
  • editing in the educational market, half-day seminar in Ottawa (all 3 dameditors)
  • on-screen editing, an online course presented in 4 parts — read below

Below are details people have been asking for about how the online course is run / structured. Links to the other two courses are found on the Training page.



This online course in editing on-screen is surprisingly low tech, so there are minimal technological barriers. Each of the 4 lessons is distributed to a closed croup of students by email once per week as either a PDF or a Word file.

Use drawing tools from the Comment & Markup toolbar to make proofreading marks a PDF in Adobe Acrobat Pro 9.

This nonsense sample shows how the built-in drawing and stamp tools can make proofreading marks on a PDF.

The EFA uses Yahoo groups for distribution and for the ensuing discussion that is encouraged. (I am preparing questions to stimulate discussion.)

Each week, a new lesson is uploaded. Students access the lessons and participate in discussion whenever it is convenient for them. The instructor will not be online 24/7, but will aim to respond in a timely manner.

Access to the course site (Yahoo Group) opens October 30th and closes on November 27th. The goal is to make the skills generic – so they can be used in a number of PDF editing platforms, Mac or PC, and any version of Word. Word IS required; no equivalents.

Each lessons includes these aspects, expanded on below:

  • written instructions
  • activities to check your learning along the way
  • links to video demos

Written instructions are kept to under 11 printed pages for each lesson. These are laid out with lots of white space, graphics, a table of contents, links to resources, and a self-assessment checklist.

Activities are designed so that it will be easy for the instructor to give feedback and guidance to students who want it; though no marks are assigned. Note that editing is neither taught not assessed in this course; it focusses on the technological skills alone. You can get a sneak peek of the demos (at 3x speed, mind you) in the video “trailer” made to promote the online course: http://youtu.be/ne5HfueFvfE

Videos are succinct and typically run under 2 minutes. Each video relates to a discrete part of the lesson; they show the editing in action on the screen, while the instructor narrates, describing what is happening. Video demos are identified by clickable icons in the written lesson; full URLs are provided in the resource notes at the end of each lesson. Videos are also available only to the closed group of students – via YouTube. Students can watch them any time, slow them down, speed them up, replay them, etc.

Lessons are designed to be completed in roughly 2 hours each. It depends on how much you like to practice, or if additional guidance is requested. You are encouraged to ask questions, since you are paying to access to the teacher!

Online classes run October 30th to November 20th. Presented by the Editorial Freelancers Association in the USA.



Permanent link to this article: http://blog.catchthesun.net/2012/09/on-screen-editing-course-starts-oct-30th-online/

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